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Privacy Policy – Locum360
Last Updated: July 4, 2025
Locum360 Ltd ("we," "us," "our") is committed to protecting the privacy of all users of
our Platform.
1. Who We Are
Locum360 is a UK-based recruitment software provider for temporary healthcare and
education roles. Our registered office is: [Insert Company Address]
2. What Information We Collect
We collect the following categories of data:
- Identity Data: Name, date of birth, gender, nationality.
- Contact Data: Email address, phone number, postal address.
- Compliance Data: DBS status, qualifications, training certificates,
right-to-work documents.
- Employment Data: Shift history, placements, timesheets.
- Usage Data: Logins, IP address, browser type, location, and device
data.
3. How We Use Your Information
We use your data to:
- Match Workers with suitable roles.
- Verify and track compliance documentation.
- Allow Clients to manage staffing and shift schedules.
- Send platform-related updates or service notices.
- Ensure legal obligations under UK employment and data law.
4. Lawful Bases for Processing
We process data under the following legal grounds:
- Contractual necessity – for user registration and services.
- Legal obligation – to comply with safeguarding and right-to-work
checks.
- Legitimate interests – to enhance platform functionality and
security.
5. Data Sharing
We may share your data with:
- Client Agencies for job placement purposes.
- Government bodies (e.g., DBS or regulatory authorities) if required by law.
- Third-party service providers (e.g., cloud storage, payment processors) under strict
confidentiality agreements.
6. Data Retention
We retain personal data for:
- Workers – up to 6 years after last login or last placement.
- Clients – up to 7 years for financial and compliance reasons.
7. Your Rights
Under the UK GDPR, you have the right to:
- Access your data.
- Correct inaccurate data.
- Request deletion (subject to legal constraints).
- Withdraw consent at any time.
- Lodge a complaint with the Information Commissioner's Office (ICO).
8. Data Security
We implement strong encryption, access controls, and secure cloud hosting. In the event
of a data breach, we will notify affected users and the ICO within 72 hours.
9. Cookies
Our website uses cookies to enhance user experience. You can manage cookie preferences
through your browser settings. See our Cookie Policy [insert link].
10. International Transfers
All data is stored in the UK or with providers compliant with UK adequacy decisions
(e.g., EU/EEA or standard contractual clauses).
11. Contact Us
For questions about this Privacy Policy or to exercise your rights, contact:
- Email: [insert contact email]
- Data Protection Officer (if applicable): [insert name]
